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1. MARKET ANALYSIS AND RESEARCH
 
1.1 Market analysis in the following areas :

- Suppliers as per product and article group
- Materials and accessories
- Price and quota
- Competitors activities
- Economical developments (currency, inflation rate)
- Clearing for Air / Sea Freight
  
1.2 Continuous market reports through
- Continuous contact with the important manufacturing
companies
- Visiting all Fair and exhibitions (Finished products, Raw
materials)
- Contact also Institutions, Trade Associations (Indo
German Chamber of Commerce, Apparel Export Promotion
Council, Leather Council etc.,)
- Subscribing to specialised magazines (Textilwirtschaft, Fabric
source etc.,)
 
1.3 Data Bank (PC – Aided) for:
- Information on suppliers, divided in product groups and
Production (Bangalore, Delhi, Madras, Tirupur, Bombay)
- Company Profile and Company Report
- Weekly report on the production position of all orders.
- Regular information on new offers in all product groups

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2. PLANNING OF THE BUYING VISIT
 
2.1 Preparation
- Information over delivery periods, Production capacity,
minimum order quantity, quota availability etc.,
- Arranging samples and rawmaterials (New Collection)
- Arranging appointments with the selected suppliers
- Booking of inland flight tickets, hotel reservations transport
etc. for the buyer / buying team.
 
2.2 Execution
- Buyer will be accompanied on his trip by us.
- Translation help when visiting suppliers.
- Translation of Order formats, Documents etc.,
- Advice and support in all branches
- Price negotiation
- Order placement (see 3.1 & 3.2)
- Completion report at the end of the buying trips with results
- Discussions and possible improvements.
 
3. ORDER WORKING
 
3.1 Order Checking
- Is the order completed? Completion if necessary.
- Detailed write up on the order materials and accessories
(consumption, price, technical details)
- Checking the product write-up with the respective customs
tariff number, in case of doubt rechecking with customs.
 
3.2 Placing of Order
- Checking with the suppliers once again if all parameters
are met (Quality, Capacity etc.)
- Checking and getting confirmed the agreement conditions.
- Confirmation of the important order conditions, delivery
date, sample delivery date, colour and size break-up etc.,
  
3.3 Order follow up
-Timely Sample completion, Inspection.
- Report on the sample before despatch.
- Daily coordination and communication (PC-aided) with
supplier and buyer.
- Checking the opened LC.
- Ensuring the timely booking of Air/Sea cargo space.
 
4. QUALITY ASSURANCE
 
4.1 In house testing facilities (as per requirement)
- Colour fastness test equipments (dry,wet)
- Testing equipment for checking material strength.
- Dummies (ladies and Gents) for testing fit.
 
4.2 Laboratory tests in a recognised laboratory
- AZO, PCP, Heavy metals.
- Colour fastness, shrinkage, pilling.
- Material composition.
- Material construction.
 
4.3 Inspection before Production
- Approval sample for buyers.
- Size set (fit, grading, and workmanship)
- Production sample (inspection for original material,
accessories, labels, original colours).
- Cutting inspection.

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4.4 Production Procedure
- On line control (avoidance of defects through immediate
control in the first production pieces).
- Regular in between control on line and of finished
garments.
- Inspection of packing materials.
- Final inspection piece by pieced for garment value
exceeding DM 50.00. For other shipment AQL.
 
4.5 Release for shipment
- Centralising of all deliveries into our inspection centre
which is in the building of our clearing agents.
- Inspection of merchandise by AQL once again at the
inspection centre.
- Packing / packing marking inspection.
- Control of all documents accompanying the shipment like
shipping bill / AWB , quota certificate, packing lists etc.,
- Preparation of inspection certificate.
  
5. SHIPPING
 
- Advising the shipping details (ETD, ETA)
- Consolidation of cargo
- Cargo tailing (till end port)

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